Warranty Administrative Assistant in Fairview, Oregon - #67174 | VanderHouwen

Description

Job Id: 67174

Warranty Administrative Assistant
Our client is seeking a Warranty Administrative Assistant with a dynamic personality, exceptional communication skills, and strong proficiency in Excel and Word. The ideal candidate will be organized, thrive in a fast-paced environment, and have a natural curiosity about mechanical processes. This role requires comfort in a setting involving heavy machinery and mechanical parts, and the ability to handle warranty claims, process data, and assist with various administrative tasks within the sales team.

This role is fully onsite in Fairview, Oregon working Monday through Friday from 6AM-2:30PM.

Warranty Administrative Assistant Responsibilities

• Handle warranty inquiries and respond to customer communications.
• Evaluate warranty claims to ensure criteria are met and take appropriate action.
• Process payment of dealer claims and ensure accurate documentation.
• Assign and track account numbers for all warranty-related invoices.
• Compile and generate monthly warranty reports, including journal entries to reclassify charges.
• Balance the general ledger with the warranty report to ensure accuracy.
• Provide written notifications for denied or adjusted claims.
• Analyze warranty claim data to identify trends and support quality improvement efforts.
• Assist both inside and outside sales teams with administrative work as needed.
• Recommend process improvements to increase job efficiency and accuracy.

Warranty Administrative Assistant Qualifications

• Intermediate to advanced proficiency in MS Office, including Word, Excel, and PowerPoint.
• Proficient with Outlook for managing emails and calendars.
• Strong customer service skills with the ability to communicate clearly and professionally.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and work efficiently in a fast-paced environment.
• Strong problem-solving abilities, especially in analyzing data and identifying trends.
• Comfort working around heavy machinery and mechanical parts.
• Ability to maintain a positive attitude, with a proactive and curious attitude toward mechanical processes.

Compensation: $23-$26/hr. (DOE)

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!
As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.